Weston Park Hospital Cancer Charity (“We”) are committed to protecting and respecting your privacy. This Data Processing Policy (the ‘Policy’) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. We ask that you read this Policy carefully as it contains important information about how we will use your personal data.
For the purpose of the Data Protection Act 1998 (the “Act”), the data controller is Weston Park Hospital Cancer Charity of Whitham Road, Sheffield, S10 2SJ (Registered Charity No. 1039885).
Personal data we may collect about you
You may give us personal data about you (such as your name, address, e-mail address and phone number, financial and credit card information) whenever you contact us, either by telephone, letter, our website www.wphcancercharity.org.uk (the “Website”), or in any other way. For example, we will obtain your personal data when you contact us to make a donation or sign up to receive email or postal updates from us.
We may also receive information about you that you provide to other sources (such as online giving platforms including www.justgiving.com/westonparkhospital, payment sites such as PayPal or our email marketing distributors, such as Mailchimp, www.mailchimp.com), which we will add to and merge with any information we already hold about you.
How we use your personal data
We will use your personal data for the purposes described in this Policy. These purposes include:
Marketing and opting out
Unless you have asked us not to do so, we may contact you by a number of channels (including mail, telephone and email) with information that we believe may be of interest to you, including updates on the work that we are doing, events and fundraising activities and donation requests. If you prefer not to receive any direct marketing communications from us, you can opt out at any time. See further ‘Your rights’ below.
Disclosure of your personal data
We may disclose your personal data to:
Keeping your data secure
We will use technical and organisational measures to safeguard your personal data. For example we store your personal data on secure servers and only disclose your personal data to third parties that also provide adequate protections. Whilst we will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data which are transferred from you or to you, or to a third party, via the internet.
We may monitor and record communications with you (such as telephone conversations and emails) for the purpose of training, fraud prevention and compliance.
We may gather information about your general internet use by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever
You can adjust the settings on your computer to decline any cookies if you wish. This can easily be done by activating the reject cookies setting on your computer.
Transfers of data out of the EEA
We may need to transfer your personal data to countries outside of the European Economic Area for the purpose of administering some of our operations such as web hosting, payment processing, maintenance services or email distribution. Any transfer of your data will be compliant with the legal safeguards provided by the Act and will safeguard your privacy rights and give you remedies in the unlikely event of a security breach.
You have the right, subject to the payment of a small fee (currently £10) to request access to personal data which we may process about you. If you wish to exercise this right you should:
You have the right to require us to correct any inaccuracies in your data free of charge. If you wish to exercise this right you should:
You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right you should:
Information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and has agreed that you can:
Our contact details
We welcome your feedback and questions. If you wish to contact us, please send an email to firstname.lastname@example.org, or you can write to us at Weston Park Cancer Charity, Whitham Road, Sheffield, S10 2SJ or call us on 0114 226 5370.